5 Tested Strategies for Skyrocket Productivity by Boosting Organizational Communication
Productivity in the workplace is essential for any business to be successful. The McKinsey Global Institute highlights that productivity can increase by 20 to 25% in companies with connected employees. In other words, there’s no business success without an excellent internal communication strategy! The key to unlocking improved employee productivity lies in effective internal communication from management. When managers take the time to communicate effectively with their team, it opens the door to increased motivation and productivity.
Unfortunately, poor communication can often lead to decreased productivity. To avoid this, managers need to know how to improve team communication. Doing so can boost productivity and help businesses reach new levels of success. If you’re looking for ways to boost your team’s productivity, you’ve come to the right place. In this article, we’ll explore 5 tested strategies for improving workplace communication and, as a result, increasing productivity.
Why does everybody ask: How to be more productive?
The answer is simple: productivity is essential for businesses to achieve their goals and get more done in less time. We all want to be more productive and drive more extensive growth in our businesses. But a massive amount of companies struggle with productivity. One of the main reasons is poor communication in the workplace, which is a giant productivity killer! And while there are a lot of different strategies and tips for being more productive, one of the most important things to keep in mind is the role that communication plays. If managers take the time to communicate effectively with their team, it can lead to increased motivation and productivity.
By following some simple communication strategies and tips, managers can quickly improve team communication and, as a result, boost productivity. But first, I need to briefly explain what organizational (or corporate) communication is.
What is organizational (corporate) communication?
Organizational communication is the process by which information and messages are exchanged between different levels of management in a business. It includes both verbal and nonverbal communication and can be either formal or informal. Effective organizational communication is essential to any business or organization’s success, as it helps ensure that information is properly disseminated and understood by all team members. Poor communication, on the other hand, can lead to confusion, miscommunication, and ultimately, decreased productivity.
I would like to provide an example of corporate communication from my previous work experiences. At my previous job, we had a lot of internal communication between departments and employees:
- We communicated through our internal business website, accessible only to employees. It was a place where we could post announcements, documents, and other information.
- We also had a chat feature on the site to communicate with each other.
- Another way we communicated was through email. We often emailed each other with updates or information we needed to share.
- We also had regular meetings to discuss various topics related to our work. In these meetings, we would share information, update our progress, and discuss any issues we had.
These were just some proven ways you may use them.
Why is good communication so important?
Communicating effectively in business (not only in negotiations) is crucial for any organization because it helps to ensure that goals and objectives are understood by all members of the team. It also allows for the exchange of ideas and information and can help to build relationships and trust within the workplace. Effective communication can help to foster a good working relationship between you and your staff, which can in turn improve morale and efficiency.
It can be difficult to achieve effective communication within a business. However, there are some steps that can be taken to improve the situation. Managers can use a few key communication strategies to boost their teams’ productivity. One way to improve communication is by ensuring that everyone is on the same page from the start. Communicating with team members must be clear and concise. This will help to ensure that everyone is on the same page and understands what needs to be done.
Furthermore, listening to team members and encouraging open communication within the workplace is extremely important. This will help identify potential problems or concerns and allow for constructive feedback. This can be done only by creating an environment where employees feel comfortable exchanging ideas and information.
Finally, building relationships and trust with your staff can also achieve effective communication. This can be done by being respectful and approachable. Showing appreciation for team member’s hard work and accomplishments is important. This will help to motivate and encourage them to continue doing their best. Taking these steps can improve communication within your business and create a more positive working environment.
How to fix poor communication in the workplace? 5 Best communication strategies and productivity tips:
1. Proper communication management
One of the most important things you can do to improve communication in the workplace is to make sure that you have a good communication management system in place.
This means having a system for tracking and managing communication and making sure that everyone in the organization is aware of it and knows how to use it. There are a few key things that you can do to make sure that your communication management system is effective.
1.1 Ensure you properly track all communication
First, you must ensure that you have a clear and concise way of tracking communication. There are two key things you can do
- Establish clear communication channels and protocols. Make sure everyone in the company knows how communication should flow, who is responsible for what, and what the expectations are.
- Use communication tracking software. There are many great apps that can help you keep track of emails, phone calls, and other forms of communication
1.2 Ensure that everyone in the organization knows the communication system and how to use it
It means you should have a clear and up-to-date communication plan. This plan should outline who is responsible for what tasks are related to communication, how often communication should take place, and what channels will be used.
Also, you should set aside time regularly (e.g., weekly or monthly) to review the effectiveness of the communication system and make any necessary changes. This review process should involve all stakeholders in the system so that everyone has a chance to give feedback.
1.3 Ensure the communication system is regularly updated and maintained to remain effective.
Finally, having a dedicated team or individual responsible for maintaining the communication system is crucial. This team should ensure that all software and hardware are up-to-date, troubleshoot any issues that arise, and ensure that everyone knows how to use the system properly.
2. Organize regular team meetings
Another thing you should remember if you want to boost productivity is to make sure that regular team meetings are held. This allows employees to share their ideas and concerns and stay up-to-date on organizational developments.
Managers can use these meetings as an opportunity to boost team productivity by setting clear goals and expectations and providing feedback on progress. Additionally, team members can use the meeting time to check in with one another and identify areas where they may need assistance. By holding regular team meetings, managers can create an environment of open communication that will lead to increased productivity and collaboration.
In addition to regular team meetings, managers can encourage communication by being available and approachable to employees. This means creating an open-door policy, being available to answer questions, and providing employees with a sounding board for their concerns. Additionally, managers should keep communication lines open between themselves and their employees by holding regular one-on-one meetings. By taking these steps, managers can create an environment where communication is encouraged, and employees feel comfortable coming to them with questions or concerns.
Don’t forget about casual meetings after work. They can help build relationships and trust between your team members. This can make it easier to communicate and collaborate on projects. Additionally, casual meetings can help increase morale and job satisfaction. Employees who feel they have good relationships with their colleagues are more likely to enjoy coming to work and being productive.
3. Set a time for a break and a time to work
Setting appropriate aside time for breaks and work can do wonders for productivity.
By setting a schedule for breaks and work, you can help to create a more effective and efficient workplace communication system. Employees have time to relax, eat a meal in peace and talk about things unrelated to work. As a result, they “recharge their batteries” and are more effective in carrying out their tasks. All managers and team leaders should consider implementing this to improve their team’s productivity.
4. Speak in short sentences. As a soldier!
Regarding communication in the workplace, it’s important to keep things clear and concise. One of the best ways to improve workplace communication is to encourage employees to speak in short, simple sentences – similar to a soldier. This will help ensure that your message is understood and that your team can stay focused and on task. Moreover, try to avoid using jargon or technical terms that your team may not be familiar with. Keep your language clear and easy to understand, and you’ll see a boost in productivity in no time.
Another great way to improve workplace communication is to make sure you are always listening as much as you are speaking. This can be a difficult balance to strike, but it is so important to truly hear what your team has to say. Take the time to listen to your team’s ideas and concerns, and you’ll foster an open and productive environment.
Additionally, when it comes to communicating with your team, make sure to be open and honest. Transparency is key to building trust and maintaining healthy workplace relationships. Don’t hesitate to do so directly if there is something on your mind or an issue you need to address. By being upfront with your team, you’ll set the tone for an open and honest working environment where everyone feels comfortable sharing their thoughts and ideas.
5. Always send questions sorted into a list to others
One good strategy is always to send questions sorted into a list when you speak with someone. It makes really simple for your speaker to give you precise answers to all questions. For example, let’s say you’re typing with John and writing a message like this:
Hi John, I just wanted to remind you of about 3 small things:
- Did you write a follow-up to our new client to remind him about signing the agreement?
- Have you already taken care of arranging job interviews for the Office Manager position?
- Did you have time to check the project I sent you yesterday?
In such a situation for your hypothetical speaker John, it would be very easy for him to give you an answer. He would probably write back something like:
ad1: Yes, already done.
ad2: Not yet.
ad3: I’m doing it right now
Making lists is an extremely easy and convenient way of communicating with team members. Always use them because they’re irreplaceable and much better than just a paragraph of text.
If you want to improve communication in your workplace and boost productivity, following the tips above can help. Proper communication management, regular team meetings, and setting time for breaks and work can make huge differences. So can speak in short sentences and send to-do lists to others. I have implemented these methods and honestly recommend them to you, as they have proven irreplaceable.
For more insightful articles and actionable tips about finance and business, check out Capital for Business’ The Working Capital and Financing Blog.
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